International Secretary (Constantly Travelling around the world)
Who We Are
Job Description
We are seeking an International Secretary, job scope includes administrative tasks like managing calendars, coordinating travel, and handling correspondence, with added responsibilities such as acting as a liaison across different countries and languages. They must have strong organizational, communication, and problem-solving skills and an understanding of international business practices, to support senior management/stakeholder in a global environment.
Core duties :
• Administrative support: Manage calendars, schedule meetings, and organize travel and accommodation for international business trips.
• Communication: Serve as a point of contact, answer phones, take messages, and handle both domestic and international correspondence.
• Document management: Draft, type, and collate reports, memos, and other documents. Organize and maintain both physical and digital files, often with high levels of confidentiality.
• Meeting support: Organize international meetings and conferences, prepare agendas, take minutes, and follow up on action items.
• Financial and office management: Process expenses, prepare financial reports, and manage office supplies and inventory.
International-specific duties :
• Language and translation: Translate documents and act as an interpreter in meetings to ensure clear communication between stakeholders in different countries.
• Cultural and regulatory awareness: Understand and comply with different cultural norms and international regulations.
• Cross-border coordination: Liaise with and coordinate with international partners, clients, and stakeholders.
• Logistics: Manage complex international travel arrangements, including flights and visas, while accounting for different time zones.
Requirements :
– Bachelor’s degree
– Bilingual in Chinese and English (Good command in speaking and writing)
– Able to travel internationally for long period of time
– Work locations : Japan, London, Paris, Sydney and more
– Minimum 10 years of related work experience
– Pleasant appearance
– Proficiency in foreign languages is a plus
– Please do send in your chinese resume
