Events Coodinator (In-House)
Who We Are
Are you enthusiastic about transforming ideas into unforgettable experiences? Join us at OOm as our new Events Coordinator! You'll be at the heart of organizing and managing events for both OOm Agency and OOm Institute. From initial planning to final execution and wrap-up, you'll ensure each event is a resounding success.
We are seeking an organized and detail-oriented individual who thrives in a dynamic environment. If you excel at juggling multiple tasks and maintaining a high standard of execution, this is the role for you. Your contributions will be pivotal in delivering flawless, impactful events that resonate with our audience.
Job Description
- Working Hours: Mon – Fri 9am to 6pm
- Location: Central, Somerset
- Benefits: Cash Benefits, Birthday Leave, Performance Bonus
Key Responsibilities
- Event Coordination: Manage digital and in-person events, ensuring seamless execution from start to finish.
- Event Setup: Oversee the setup and teardown of events, handling on-site operations throughout the event.
- Event Run-Down: Develop and adhere to event timelines, ensuring all activities stay on track.
- Post-Event Evaluation: Conduct surveys to gather attendee feedback, analyze it, and implement improvements for future events.
- Event Publicity & Marketing Materials: Work with the marketing team to create effective publicity materials and coordinate with content creators for post-event marketing.
- Logistics: Manage logistical aspects such as transportation, accommodations, and guest services. Handle documentation for licences and other regulatory needs.
- Vendors & Suppliers: Oversee procurement of event materials and equipment, review deliverables, and manage production timelines.
- Budgeting: Forecast, purchase, and track expenses, ensuring effective budget management.
- Administrative: Organize site documentation, manage invoicing and payments, and handle additional tasks as needed.
Requirements
- 1 – 3 years of Experience in Event Planning and Management
- Proficiency in Microsoft Office Suite: Competence in Word, Excel, and PowerPoint.
- Proficiency in Adobe Photoshop, Illustrator, and InDesign
- (Bonus): Familiarity with these tools is an added advantage
