Operations Assistant

Job Description

Responsibilities:
Include but are not limited to the following:

-Assist in the setup and teardown of event sites, including placement of equipment, furniture, and materials according to floor plans or layout drawings.
-Support on-site operations to ensure smooth event execution and help resolve issues as they arise.
-Assist with logistics planning such as movement of materials, delivery coordination, and transportation arrangements.
-Help prepare event floor plans, sketches, and layout plans (using tools such as SketchUp or similar software, if applicable).
-Work closely with the Operations Executive/Manager to ensure all event requirements are met on schedule.
-Liaise with vendors and suppliers to obtain quotations and coordinate delivery of goods and services.
-Support the application and submission of relevant licences and permits (e.g. SFA, SPF, COMPASS) under guidance from the Operations Executive.
-Ensure compliance with safety, security, and venue regulations during setup, event hours, and teardown.
-Provide assistance for technical setup such as audio, video, lighting, or electrical needs as directed by the technical team.

Requirements:

-Preferably 1 year of experience in events, exhibitions, logistics, or related fields (internship or part-time experience accepted).
-Good attitude, initiative, and willingness to perform hands-on operational work.
-Basic proficiency in layout planning or 3D tools (e.g. SketchUp) is an advantage.
-Familiar with basic licensing or permit submission processes.
-Internet-savvy with working knowledge of Microsoft Office.
-Able to work weekends, public holidays, and overtime when required (event-based schedule).
-Team player who can adapt to fast-paced event environments.