Administrative Assistant

Coastal Marine Pte Ltd
Administrative & Operations Jobs
Singapore
October 22, 2024
$2000 - $3000 / month
Perks and benefits: Medical Dental Group Employee Insurances
Contract / Freelance
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Who We Are

Coastal Group is a Malaysia based marine incorporation that provides marine products and services to the shipping, oil and gas and commodities industries. Our main services include build, charter, repair, maintain and trade of marine vessels, ranging from tug boats, oil barges, dumb barges, landing crafts to offshore supporting vessels and more. Our Group operates shipyards that cover more than 90 acres of land, just 30 minutes drive from our headquarter next to Sandakan town of Sabah, Malaysia. With the aim for high quality, our shipyards are well equipped with advanced technologies, operated by skilled personnel. Our Group has a portfolio of local and worldwide customers from many different backgrounds. Our local customers include logistic service providers, navy, shipping agents and commodities providers. Our worldwide customers come from shipping industries and offshore oil and gas industries specialised in diving support, oil and gas production, dredging work, marine construction and pipelaying. We believe in close interaction with our customers to understand their real need. By offering a comprehensive range of products and services, we are able to meet individuals' needs at competitive terms. This may explain our fine list of returning customers and we will continue to sail forth and grow beyond!

Job Description

General Description:
This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:
– Report to the Administrative Manager.
– Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar.
– Cover the reception area during the receptionist’s absence and lunch break. Eg. Answer phone calls, and attend to visitors.
– Prepare business letters, reports and office memos.
– Assist in planning and scheduling office maintenance needs.
– Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters.
– Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary.
– Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters.
– Assist in company events from planning to execution.
– Assist in the implementation and follow-up of Safe Management Measures.
– Assist in all general ad-hoc duties.
– Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:
– Minimum 2 years of relevant working experience
– Diploma in Business or a diploma in a related field
– Fluent in spoken and written English
– Enthusiastic
– Excellent interpersonal skill
– Ability to prioritize tasks
– Ability to work under stress and a tight timeline

 

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.

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