Accounts, HR and Admin Manager

Intuitive Films Pte Ltd
July 10, 2024
$2500 - $3000 / month
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Job Description

Join Our Award-Winning Team at Intuitive Films: Accounts, HR and Admin Manager (Full-Time; Hybrid Work Arrangement with 3 Half-Days In Office)

Intuitive Films, a distinguished and award-winning production house, is on the lookout for a detail-oriented and dependable Accounts, HR and Admin Manager (Full-Time; Hybrid Work Arrangement with 3 Half-Days In Office) to support our operations. With an impressive history of creating compelling visual stories that resonate with audiences, we pride ourselves on our innovative approach and our commitment to excellence, which has been recognised with numerous industry accolades.

 

The right-fit candidate will be playing an integral role in our creative endeavours and our end-to-end video production process. You will be supporting our operations so that the team is able to breathe life into our brand promise: Videos Designed to Influence.

 

This is an Immediate Opening for candidates already eligible to work in Singapore.

 

Your Role at Intuitive:

 

 

Accounting

  • Bookkeeping, invoicing and maintaining accurate accounting records with Xero.
  • Processing bank deposits, sending reminders and reconciling financial statements to ensure cashflow efficiency.
  • Monitoring and reporting on budgets, including weekly cash flow forecasting and quarterly budget forecasting. That’s why we need someone with an eagle eye.
  • Preparing timely and accurate submissions for annual filing, tax compliance, GST filing and other corporate secretarial matters. This is where we need you to be responsible and proactive.
  • Timely processing of employee payroll, claims and submission of CPF. This is why we need someone responsible with an eye for detail. We all have families and financial obligations. It’s nice to be paid consistently and on time.
  • Managing obligations to suppliers and third-party vendors to ensure timely payments. Nope, we don’t delay payments as that’s not playing nice.
  • Handling of project advances and expense reimbursements. Yup, you’ll be controlling the flow of money. Ain’t that an important role? Don’t you think this is an important role with responsibilities that are quite diverse?
  • Updating and maintaining Fixed Asset Register.

Human Resource

  • Maintaining up-to-date employee records and internal database using Talenox. You’ll get to select birthday cakes and choose “makan places” for the team!
  • Assisting in employee recruitment and development of talent pipeline. You’ll be filtering and qualifying potential talents into the organisation.
  • Managing employee onboarding and off-boardings including preparation of documents and employment contracts. When new employees join us, we need to onboard and align them to our ways. When they have outgrown us, we send them off to their next adventure. We will need your help to make it a smooth transition.
  • Managing employee leave processes, updating and administering company policies. We don’t have a lot of policies as we use our culture code as our guidance based on common sense.
  • Assisting in the development of training/onboarding material and administering of the HR calendar.
  • Handling grant applications and administering employee-related compliance requirements.
  • Ensuring up-to-date compliance with MOM and applicable employment laws.

Office Admin

  • Assist in the preparation of corporate secretarial and legal documents. We don’t expect you to be a para-legal but we’ll need your help to keep the governance of the business in order.
  • Ensuring the smooth running of operations of the studio office to create a positive and conducive work environment for the team.
  • Any other administrative duties as may be prescribed by the CEO. We “sumpah” and pinky-promise we won’t overload you with unnecessary nonsense, but we’ll need you for some ad-hoc administrative tasks to keep the office running.

 

Who we are looking for:

  1. Diploma or Degree in Finance, Accountancy, Business or equivalent with other value-added skills.
  2. Minimum 3 years of professional experience in accounting, as well as managing office administration to keep a team of 15~20 efficient and productive.
  3. Strong organisational skills, prioritization abilities and sharp eagle-eye for details.
  4. Ability to work independently and are a proactive, resourceful problem-solver.
  5. Clear and effective written and conversational communication skills in English. The ability to communicate and write in the S.M.A.R.T. model is an advantage.
  6. Strong competency in using digital tools, with the ability to learn new software and applications as and when needed to make your role easier and remove process frictions.
  7. Proficient with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace for Business. Working experience with Xero Accounting is a strong advantage.

Why Join Us?

  • A people-focused working environment built upon respect, integrity and accountability.
  • Being part of an award winning team that is committed to personal, professional and organizational growth.
  • An established company with a positive 17-year track record with clients, staff and collaborators.
  • Diverse clients and range of projects, with a focus on work that inspire change for positive influence.
  • Continuous learning and training opportunities for both professional and holistic skills, with periodic performance reviews.
  • Competitive pay package including performance bonus, CPF contributions, annual leave, sick leave, childcare leave and medical reimbursement.

 

I’m interested!

 

Send us an email at hiring@intuitivefilms.com (Subject: ‘Intuitive Accounts, HR and Admin Manager – [YOUR NAME]’) with the following:

  • Your CV/resume
  • Your availability
  • Your contact number
  • Your expected salary
  • Please make sure to include the exact phrase ‘1314_iF’ in your cover letter or resume/CV.

 

And tell us more about yourself!

 

At Intuitive, we value and respect diversity – and we look forward to hearing from you. We will get in touch with shortlisted candidates for an interview within the next few weeks.

 

 

Find out more about us at: https://intuitivefilms.com

 

 

*We are currently only recruiting those who are already eligible to work in and located in Singapore.

WHAT ARE OUR CORE VALUES AT INTUITIVE?

Pursue Excellence
Keep Growing
Go For Win-Win-Win
Agile Mindset, Smart Execution
Unleash Authenticity