Executive Assistant

Job Description

Our client is looking for a dedicated and organized Executive Assistant to support their team. The role involves handling day-to-day administrative tasks, managing schedules, coordinating meetings, and ensuring smooth communication across the company. The ideal candidate should be detail-oriented, proactive, and able to work in a fast-paced environment while maintaining confidentiality and professionalism.

Key Responsibilities :

– Manage the calendar, schedules, and travel arrangements.
– Organize and prepare for meetings, including agendas, minutes, presentations, and follow-up actions.
– Handle confidential communications, documents, and reports with discretion.
– Draft and review business correspondence, reports, and presentations.
– Coordinate across departments to ensure effective communication and workflow.
– Track and follow up on projects, deliverables, and deadlines to ensure timely completion.
– Act as the primary liaison between the internal teams, and external stakeholders.
– Assist with budget tracking and manage expense claims process.
– Conduct research and data collection to support executive decisions and reports.
– Assist in planning and executing corporate events, business trips, and external engagements.

Requirements

– Diploma or Bachelor’s degree or related field.
– Proven experience as an Executive Assistant, Personal Assistant, or similar role.
– Open to candidates without experience.
– Excellent organizational and time management skills with strong attention to detail.
– Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
– Good communication skills
– Ability to work independently and handle sensitive information with confidentiality.