Office Manager cum Admin & Accounts

Who We Are

Job Description

Key Responsibilities:

Office Management:
Oversee daily office operations to ensure a well-organized and efficient work environment.
Manage office supplies, vendor relationships, and facility maintenance.
Coordinate and supervise support staff, ensuring tasks are completed efficiently.
Maintain records and oversee administrative policies and procedures.

HR Management:
Coordinate recruitment efforts, including posting job ads, screening resumes, and scheduling interviews.
Preparation of offer letter, contracts, managing onboarding and orientation programs for new hires, terminations, resignations and contract employees.
Maintain employee records and ensure compliance with labour laws and company policies.
Handle payroll processing and employee benefits administration.
Maintaining and monitoring employee database, leaves and attendance records
Facilitate performance reviews and employee training programs.
Serve as a point of contact for employee relations and workplace issues.
Be compliant and on track for work pass renewals

Administrative Duties:
Oversee office administration, including facilities management and supply inventory.
Manage correspondence, emails, and inquiries professionally with local/overseas suppliers and clients.
Scheduling and coordinating of meetings, and other activities as needed.

Accounting Support:
Assist in managing accounts payable and receivable.
Prepare quotations and process invoices, expense claims, and reimbursements.
Maintain financial records and support the preparation of financial reports.
Collaborate with external accountants during audits and tax preparation.

Qualifications:
Diploma with at least 3 years of relevant experiences
Able to work independently and in a fast-paced environment
Proven experience in office management and administration
Familiarity with MOM regulations and payroll systems.
Proficiency in MS Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks would be a bonus).
Strong organizational and multitasking abilities.
Excellent interpersonal and communication skills.