Studio Coordinator
Who We Are
About Us
We are a dynamic creative agency that specializes in the culture sector. We are passionate about delivering client-focused design solutions while fostering a collaborative, supportive environment for our team. We’re looking for an incredibly organised individual to join us as a Studio Coordinator! You will assist in the day-to-day running of the studio, supporting the team with project coordination, administrative tasks and studio management.
Job Description
Key Responsibilities:
- Manage studio email address and prioritise project enquiries
- Support in the allocation and help with maintaining resources such as studio equipment, materials and workspace
- Assist with organizing meetings, project reviews, between team members and external vendors
- Perform administrative tasks such as updating project management tools, scheduling and invoicing support
- Assist Project Manager with project quotations
- Assist management of website, client database and all internal systems.
- Monitoring, reviewing and filtering creative deliverables by supporting in proofreading and tracking change requests
HR:
- Draw up and issue offer letters, new contracts or contract changes and other paperwork in a timely manner
- Assist in sourcing materials, suppliers and freelancers as needed
Accounts:
- Work on cash flow and invoice scheduling with Project Manager. Chase payments
- Work with bookkeeper on processing monthly payroll and accounts updating them with any changes, invoices and receipts in a timely manner
