Assistant Events Manager
Who We Are
We are a 360 creative playground specializing in PR, events, and content production. We are a team of dreamers, doers, and rule-benders who love turning ideas into experiences. From scroll-stopping content to fully integrated campaigns both online and on the ground, we constantly push the limits to make every project an adventure.
Job Description
Are you passionate about creating memorable brand experiences, skilled at managing multiple moving parts, and confident leading projects from concept to execution?
We’re looking for an experienced and proactive individual who thrives in a fast-paced environment, enjoys building strong client relationships, and has a keen eye for both detail and the bigger picture. If you’re excited by the challenge of bringing campaigns, events, and activations to life, we’d love to hear from you.
Client & Project Management
- Lead assigned projects independently, while supporting the Project leads on larger events and client accounts.
- Serve as a key client contact, building relationships and managing expectations throughout each assigned project.
- Prepare meeting agendas, lead team check-ins, assign responsibilities, and follow through on actions and deadlines.
- Keep leading project WIPs updated with progress, pending approvals, and issues that need attention.
Event Production & Operations
- Prepare event timelines, operations schedules, and run sheets, coordinating logistics and production requirements.
- Source and negotiate with venues, suppliers, talent, and production partners, balancing quality and value.
- Lead on-site operations, troubleshooting issues and keeping delivery on track.
Prepare post-event reports and evaluations.
Budgets & Costings
- Prepare client costings and manage budget changes and approvals.
- Manage supplier quotations, contracts, purchase orders, and project reconciliations.
Creative & Pitch Support
- Support on event concepts, engagement ideas, proposals, and presentations for pitches and business development where needed.
- Stay up to date with industry trends, emerging technologies, and experiential marketing best practices.
Requirements
- 3-5 years of experience in events, activations, experiential marketing, agency account management, or related fields.
- Proven hands-on experience managing events and campaigns from concept through execution.
- Confident in developing event proposals, presentations, and cost estimates.
- Strong project management and organisational skills with the ability to manage multiple projects simultaneously.
- Excellent communication and client servicing skills.
- Confident in managing budgets, vendors, timelines, and project deliverables.
- Strong attention to detail, problem-solving abilities, and ability to work under pressure.
- A proactive, resourceful, and solutions-driven mindset.
- Passion for events, brand experiences, and experiential marketing.
- Willingness to work occasional evenings and weekends depending on event schedules.
Bonus Points If You Have:
- Experience managing luxury, beauty, fashion, lifestyle, or FMCG brands.
- Experience presenting pitches to clients.
- A strong network of vendors, venues, and event partners.
- An eye for design, brand storytelling, and event aesthetics.
