Project Administrator

Job Description

About Us
All That Jazz is leading the way in dance education in Singapore. Since our founding in 2014, we have grown to over 1,500 students across 5 locations, offering classes in Ballet, Jazz, Tap, Street Dance, Acro, Musical Theatre, Contemporary, and more. Our team of 50+ talented and hardworking individuals has built a vibrant and supportive work culture, making All That Jazz an exciting place to work!

Role Overview
We are looking for a Project Administrator to support our artistic productions and events while ensuring smooth and organized operations behind the scenes. This role is ideal for someone who is detail-oriented, highly organized, and enjoys working with data, logistics, and structured processes. Candidates with backgrounds in administration, finance, or structured project management who have a passion for the performing arts are encouraged to apply.

Key Responsibilities

• Assist the Creative Projects Manager in coordinating creative projects, productions, and events.
• Track, manage, and organize participant entries, data collection, and event registrations with accuracy.
• Handle costume, prop, and production inventory to ensure all elements are accounted for.
• Maintain detailed records, spreadsheets, and documentation related to events and productions.
• Support promotional efforts through social media and marketing materials.
• Ensure budgets and expense tracking are well-managed, working closely with vendors and internal teams.
• Adapt to varying schedules based on project and event requirements.

About You

• Highly detail-oriented and meticulous, with strong organizational skills.
• Proficient in Excel, data entry, and record-keeping for managing large participant groups.
• Background in finance, administration, or structured operations is a plus.
• An interest in the arts, dance, or creative productions is welcome but not required.
• Able to multitask and prioritize in a fast-paced environment.
• Flexible, independent, and a problem solver.
• Comfortable with physical tasks related to props and event setup.
• Strong communication skills and ability to work with different teams.

Why Join Us?

• Opportunity to be part of a vibrant and inclusive dance community.
• Competitive salary with performance-based incentives.
• Access to studio classes.
• A fun and supportive work environment where your ideas are valued.

Working Hours:

• 5-day work week, Monday to Friday, 10am to 7pm
• Occasional weekend work for events, with time off provided in lieu.

If you’re looking for a structured yet dynamic role where you can apply your organizational and analytical skills while being part of the performing arts world, we’d love to hear from you! Apply now and be part of the magic behind the scenes.