Personal Executive (Real Estate)

Job Description

Personal Executive (Real Estate)

We are looking for a reliable, organized, and proactive Personal Executive to provide administrative and operational support for a real estate business in Singapore. The role involves a combination of administrative coordination, property-related tasks, client communication, and on-site support.

Key Responsibilities

• Provide day-to-day personal and administrative support.
• Manage calendars, appointments, meetings, schedules, and reminders.
• Coordinate property viewings with buyers, tenants, landlords, owners, and property agents.
• Manage and follow up on enquiries and communications via WhatsApp and other channels.
• Assist with property listings and monitor new and available listings.
• Prepare and coordinate real estate documents, forms, and transaction paperwork.
• Track outstanding documents, signatures, submissions, deadlines, and follow-ups.
• Assist with PropertyGuru, CommercialGuru, and other property-related platforms.
• Coordinate property marketing materials, social media posts, and advertisements.
• Maintain organized client and property records and task tracking.
• Liaise professionally with clients, agents, tenants, landlords, and other stakeholders.
• Conduct on-site property photography and inventory checks when required.
• Handle other ad hoc administrative and real estate support duties as assigned.

Requirements

• Based in Singapore and able to travel to properties for on-site assignments when required.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Comfortable communicating with clients and property agents.
• Able to manage multiple tasks and follow-ups independently.
• Detail-oriented, responsible, and proactive.
• Comfortable using digital tools, messaging platforms, and property portals.
• Previous experience in real estate, property administration, executive assistance, or a similar role would be an advantage.

Work Arrangement: Hybrid / On-site as required
Location: Singapore
Salary: S$2,500–S$3,000 per month