Event Operations Executive

Job Description

Job Overview:

The Event Operations Executive/Manager is responsible for supporting the end-to-end planning, coordination, and execution of events. This role ensures smooth on-ground operations, effective vendor management, and exceptional event experiences that meet both client and company objectives.

Key Responsibilities:

Event Planning & Coordination

Assist in the planning and execution of events from concept to completion.
Coordinate logistics such as venue setup, catering, AV, equipment rental, licenses applications and staffing.
Liaise with vendors, suppliers, and partners to ensure timely delivery of services.
Prepare and manage event timelines, checklists, and operations documents.
On-Site Event Management

Supervise setup, registration, and teardown of events.
Manage on-ground operations and troubleshoot issues in real-time.
Ensure smooth coordination between internal teams, suppliers, and clients during the event.
Maintain brand consistency and uphold event quality standards.
Administration & Reporting

Support budget tracking and procurement processes.
Prepare post-event reports, including photos, attendee feedback, and performance analysis.
Maintain event inventory, materials, and collateral.
Client & Stakeholder Engagement

Work closely with clients to understand event requirements and expectations.
Provide operational updates and ensure client satisfaction throughout the event lifecycle.
Support the marketing and creative teams in integrating event branding and communications.