Administrative Coordinator

Job Description

Company: Total Shape
Location: Remote
Salary: $3,200 – $3,800/month (based on experience)
Job Type: Full-time | Remote | Flexible Schedule

🧩 Role Overview
We’re seeking an organized and proactive Administrative Coordinator to support our growing team with day-to-day operations. You’ll play a vital role in ensuring smooth internal processes, managing schedules, handling documentation, and providing general administrative support across departments.

🛠 Key Responsibilities
Coordinate meetings, internal communications, and project timelines

Manage calendars, travel arrangements, and team scheduling

Maintain internal documentation and file organization

Assist in HR processes such as onboarding documentation and internal policies

Support the leadership team with task tracking and follow-ups

Liaise with vendors, contractors, and external partners when needed

✅ Qualifications
2+ years of experience in administrative or operations support roles

Excellent organizational and time management skills

Strong written and verbal communication

Proficiency with digital tools (Google Workspace, Slack, Notion, etc.)

Ability to work independently in a remote environment

Bonus: Experience in a health or wellness-related company

💼 What We Offer
Competitive monthly salary: $3,200 – $3,800 USD

100% remote work with flexible hours

A collaborative and health-focused work culture

Professional development and wellness perks

Opportunities to grow with a fast-moving digital company

To apply, please follow these instructions:

Search on Google for “Total Shape” then go to our Jobs page from the homepage. This is a test to assess your ability to follow instructions, given that we have hundreds of applicants competing for the position.

Once you reach the Jobs page, fill out the Google Form there. Upload the CV in PDF format using Google Forms.

We will contact you if we believe you’re a good fit. But if you get no response within two (2) weeks, feel free to follow up by sending an email to our careers email with the subject line in this format: Position Applied For – Total Shape.

Due to the large volume of applications we receive, we will only reply to those we deem qualified for the positions applied for.

We will not reply to messages sent to our social media accounts about job applications- all communications from us will only be sent via email.

If you don’t receive a message, please feel free to re-apply after 6 months to another opening suitable for you in our company.