Assistant to the General Manager
Who We Are
宏泰是专注燕窝与中草药类别的跨境进出口贸易企业，立足东南亚，连结新加坡、马来西亚与国内市场。
核心经营类别：溯源燕窝（毛燕、净燕）、人参及各类药食同源中草药、传统滋补食材。我们对接马来西亚正规注册燕屋与药材产地源头，严格遵循各国监管规范，熟悉燕窝输华注册流程、新加坡 HSA 药材申报、海关检验检疫、单证制作、清关物流全套环节，保障每一批货品合规可溯源。
业务覆盖货源集采、进出口报关、资质申报、仓储分拨、批发供货，服务中药行、滋补品经销商、连锁门市。本公司坚守品质，拒绝掺假，以稳定供应链、专业合规操作，为海内外客户提供可靠的滋补品跨境贸易服务。
Job Description
Assistant to the General Manager
Job Overview
Serve as a core support to the General Manager, assisting with daily management, business coordination, itinerary planning, and document follow-up to ensure the smooth progression of all operational matters.
Key Responsibilities
Manage the General Manager’s schedule, coordinate meetings, and handle travel arrangements (including trips to Singapore, Malaysia, and across borders); prepare itineraries and ensure all necessary meeting preparations are completed in advance.
Organize meetings, draft meeting minutes, review resolutions, track progress, and provide timely updates.
Prepare, proofread, and archive business documents, correspondence, quotations, and contract drafts; translate materials between Chinese and English.
Liaise with business partners, suppliers, and clients; facilitate communication and coordinate business hospitality.
Compile operational reports and data; gather industry intelligence to assist the General Manager with preliminary research.
Facilitate cross-departmental communication; manage special projects assigned by the General Manager, ensuring tasks are tracked and brought to a successful conclusion.
Handle administrative and logistical tasks, manage records and official documentation, and perform other ad-hoc duties as assigned by the General Manager.
Requirements: At least 2 years of experience as an Assistant to the General Manager, Executive Assistant, or Business Assistant; proficient in drafting business documentation. Must be detail-oriented, reliable, highly organized, and discreet (with a strong sense of confidentiality); skilled at multitasking and adaptable to changing circumstances. Proficient in Microsoft Office (Word, Excel, PPT), with the ability to organize data and generate reports. Strong time-management skills, excellent business etiquette, and the flexibility to travel for business. Experience in cross-border trade, real estate, or the service industry is a plus. Compensation is negotiable based on experience; benefits and leave policies follow company regulations. Work location: Singapore
